Built around the dates that matter.
Every feature exists because a small practice missed a date without it.
The record behind the countdown — Sample
Open any row in the ledger and this is what sits behind it: issuer, number, dates, the document copy, and the renewal history — all staying with the credential.
All credentials, one place
State licenses, DEA registrations, controlled-substance registrations, board certifications, malpractice policies, CAQH profiles, Medicare and Medicaid revalidations, BLS/ACLS, hospital privileges — each with issuer, number, issue date, and expiry date. Attach a copy of the document itself (PDF or image) to the credential it belongs to, and record each renewal against it — the history stays with the credential. CredTrack stores the copies you upload; it does not verify them with issuers.
Computed, not remembered
Every credential carries a live status — expired, critical (≤7 days), warning (≤30), watch (≤90), active — plus an alert ladder at 90/60/30/7 days. The expiring list sorts most-urgent first.
The 120-day clock
CAQH profiles need re-attestation every 120 days. Add the attestation date; CredTrack derives the deadline. No separate reminder system, no sticky notes.
Payer follow-up cadence
Track each enrollment from documents-gathered to approved. While a payer sits on an application, a follow-up comes due every 10 days — the cadence credentialing guides recommend, made automatic.
The weekly action list
One digest: expired credentials, the 7/30/90-day buckets, enrollments by status, and every overdue payer follow-up — each item named by provider.
NPI validation at entry
NPIs are checked with the real Luhn check-digit algorithm as they're entered. A transposed digit gets rejected at the keyboard instead of surfacing in a payer rejection three months later.
Your registry is only yours
Each practice gets its own API key (stored hashed) that can only ever see that practice's data. Billing companies on Group keep every client practice separate.
Every change, logged
Every create, update, and delete lands in your practice's append-only audit log — what changed, and when, is never a guessing game.
Honest by design
CredTrack tracks the dates you enter. It does not verify credentials with issuers, log into CAQH or payer portals, or store patient data — there is nowhere in the product to put it.